FOI/202000078209 · FOI · unclear
Scottish Public Pensions Agency (SPPA) inspections: FOI release
Information requested
1. What inspections activities does the Scottish Public Pensions Agency perform? 2. How many inspections (of each type if possible) were performed in 2019/20? 3. How many inspectors do you employ, and what was the annual cost of these inspectors in 2019/20? 4. Do you use third parties to perform these inspections? If so, who did you use, and what was the annual spend in 2019/20? 5. What information management system, if any, do you use to manage the inspections, and what was the annual spend on this in 2019/20
For avoidance of doubt, by ‘inspections’ I mean ‘activities that are carried out to ensure the inspected entity meets legislative requirements for their role or function or condition, delivers on their duty of care for individuals or the public and/or adheres to any rules set by government on use of government funds’.
Response
1. What inspections activities does the Scottish Public Pensions Agency perform?
Data Protection Compliance Information Assurance Review Security Pass (access lists) CCTV Review (positioning/policy etc) SG Internal Audit: SPPA Data Quality and Records Management Records Management Plan Onsite Infrastructure IT Health Check Health and Safety Inspections Fire Safety Inspections Preventative Maintenance and servicing checks
2. How many inspections (of each type if possible) were performed in 2019/20?
Type of Inspection Number of Inspections Data Protection Compliance Staff Training (monthly) 12 Personal Information Requests (monthly) 12 Clear Desk inspection (quarterly) 4 Compliance Review(annual) 1 Information Assurance Review 1 Security Pass (access lists) 1 CCTV Review 1 SG Internal Audit: SPPA Data Quality and Records Management 1 Keeper of the Records Office: Voluntary review of Records Management Plan 1 Onsite Infrastructure IT Health Check 1 Health and Safety Inspections Continuous Fire Safety Inspections Continuous Preventative Maintenance and servicing checks Continuous
3. How many inspectors do you employ, and what was the annual cost of these inspectors in 2019/20?
Type of Inspection Inspector Number of Inspectors Annual Cost Data Protection Compliance SPPA Head of Security 1 B3 Salary Grade* Security Pass (access lists) SPPA Head of Security 1 B3 Salary Grade* CCTV Review SPPA Head of Security 1 B3 Salary Grade* Information Assurance Review SPPA Head of Security 1 B3 Salary Grade* SPPA Data Quality and Records Management SG Internal Audit 2 no cost to SPPA Records Management Plan Review The Keeper’s Office (National Records of Scotland) N/A No cost to SPPA Onsite Infrastructure IT Health Check Intertek NTA N/A £3,365 Health and Safety Inspections SPPA Colleagues N/A N/A Fire Safety Inspections SPPA Colleagues N/A N/A Preventative Maintenance and servicing checks Sodexo N/A £25,374.14
*The B3 Salary grade is between £38,541 and £46,599, the SPPA Head of Security also deals with other areas so it’s not possible to give an exact annual spend.
4. Do you use third parties to perform these inspections? If so, who did you use, and what was the annual spend in 2019/20?
SG Internal Audit, The Keeper of the Records Office, Intertek NTA and Sodexo are third parties. The annual spend was £28,739.14.
5. What information management system, if any, do you use to manage the inspections, and what was the annual spend on this in 2019/20
We do not use an information management system.
About FOI
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Contact Please quote the FOI reference Central Enquiry Unit Email: ceu@gov.scot Phone: 0300 244 4000 The Scottish Government St Andrews House Regent Road Edinburgh EH1 3DG
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