FOI/202500446732 · FOI · partially withheld
Scottish Government employment policies covering multiple areas: FOI release
Information requested
The central Scottish Government's employment policies for the following:
Disciplinary and or Conduct Grievance Absence Performance/Capability (any other employee relations policy) Time Off (or similar) including Compassionate leave and any other time off related policy. Travel and Expenses Casual Worker Flexitime Flexible Working
Response
As per your request please see below the list and document numbers of the following Scottish Government (SG) employment policies covering the requested policy topic areas. These documents are attached to this response.
Topic Area Document Number Policy Name Disciplinary and or Conduct 1 Policy document – Standards of behaviour 2 Policy document - Discipline Grievance 3 Policy document - Grievance 4 Policy document – Raising a concern under the Civil Service code Absence 5 Policy document – Attendance Management Performance/ Capability 6 Policy document – Performance Management – Bands A-C 7 Policy document – Performance Management – SCS 8 Policy document – Probation – Bands A-C 9 Policy document – Probation – SCS Travel and Expenses 10 Travel & Subsistence Advances 11 Travel & Subsistence Charge Card Pay Policy & Allowances 12 Allowances Flexitime 13 Flexible Working Hours (Flexi) Policy Flexible Working 14 Apply for a flexible working pattern 15 Guidelines for Managers Dealing with Flexible Working Requests 16 Job Sharing 17 Partial Retirement 18 Part Time Working and Compressed Hours 19 Part-year or term-time Working 20 Shift Working and Changes to Working Patterns 21 Working Longer Hours Time Off/Absence 22 Public Transport Disruption – emergency arrangements 23 Annual Leave – a guide for Managers 24 Annual Leave Entitlement 25 Annual Leave for Flexible or Non-standard Working 26 Annual Leave when Leaving the Scottish Government 27 Payment for Untaken Leave 28 Recall to Work During Annual Leave 29 Sickness and Annual Leave 30 Take Annual Leave when Suspended from Duty 31 Adoption Leave 32 Adoption Pay – Statutory and Contractual 33 Returning to Work after Adoption leave 34 Antenatal Care Appointments 35 Returning to Work After Maternity Leave 36 Unpaid Parental Leave 37 Changing to Shared Parental Leave 38 Responding to a Shared Parental Leave Request 39 Shared Parental Leave 40 Share Parental Leave and Keeping in Touch 41 Shared Parental Pay Options 42 Shared Parental Leave Policy 43 Shared Parental Leave Procedure 44 How to: Consider Shared Parental Leave Requests 45 Statutory and Contractual Shared Parental Pay 46 Public and Privilege Holiday Flexibility 47 Public and Privilege Holidays 48 Applying for Special Leave 49 Can I Take Time Off for a Funeral 50 Paid Special Leave 51 Reservists 52 Special Leave – a Guide for Managers 53 Study Leave 54 Unpaid Special Leave
Some of the information you have requested is available from either the SG or the UK Government’s Cabinet Office website. Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the websites listed, then please contact me again and I will send you a paper copy.
The following employment policies have previously been published as part of past FOI requests to the Scottish Government and we have provided links to these documents.
Policy Documents submitted as part of previous FOI requests:
Policy Area Policy Name Previously Submitted FOI Number Flexible Working Working from home 202400440288 Hybrid Working Terms and Conditions 202400440288 Hybrid Working 202400440288 Time Off/Absence Bereavement Leave Policy 202400432133 Flexible Working Career Break Policy 202400432133 Time Off/Absence Volunteering Policy 202400432133 Travel and Expenses Travel & Subsistence Rules 202400422166 Travel and Expenses Expense Type Limits 202400422166 Time Off/Absence Maternity Leave Policy 202400432133 Time Off/Absence Maternity Pay Policy 202400432133 Time Off/Absence Paternity Leave Policy 202400432133
Policy Documents available from the Cabinet Office:
Policy Area Policy Name Where the document can be found Performance/Capability Poor performance policy (Senior Civil Service) https://www.gov.uk/government/publications/seniorcivil- service-performance-management.
An exemption under section 38 (1) (b) of FOISA applies to some of the information you have requested. This is because some of the policy documents requested contain personal information (names) of Scottish Government officials and these have therefore been redacted when providing the documents to you to comply with our responsibilities under data protection law. This exemption is not subject to the 'public interest test', so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.
Therefore, the following documents have been partially released:
Policy Area Policy Name Disciplinary and or Conduct Policy document – Standards of behaviour Grievance Policy document – Raising a concern under the Civil Service code
About FOI
The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at https://www.gov.scot/foi-responses.
Detected exemption language
Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. An exemption under section 38 (1) (b) of FOISA applies to some of the information you have requested. This exemption is not subject to the 'public interest test', so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.