FOI/202200310787 · FOI · partially withheld
Multi-Functional Devices and printing/scanning services contracts: FOI release
Information requested
“Information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s).
1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?”
Response
I attach some of the information you requested.
While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because exemptions under sections 38(1)(b), 30(c) and 33(1)(b) of FOISA apply to that information. The reasons why those exemptions apply are explained in the Annex to this letter. Questions 1 – 13:
Location SASA HQ Glasgow Office Services Included Print, copy, scan Print, copy, scan Print, copy, scan Supplier Canon (UK) Ltd Ricoh (UK) Ltd Ricoh (UK) Ltd How many contracts and award value for each 1 contract for 24 months lease 1 contract for 3 years lease 1 contract for 3 years lease Award for each contract EXEMPT – see Annex EXEMPT – see Annex EXEMPT – see Annex Expiry date 31/03/23 30/11/22 30/11/24 Extension There are no extensions for the contracts. Framework SP-16-013 expired on 31 July 2022 and the new framework should be in place from 22 August 2022. Annual volumetric data Mono 189,496 Colour 7,1884 Mono 22,500 Colour 12,000 Estimated (Office is Closed) Mono 10,000 Colour 8,000 Total number of devices supplied 10 1 1 Managed Print Service Software solution Uniflow Equitrac Equitrac How many mono 4 0 0 How many colour 6 1 1 Document Management Solution Q-Pulse for quality documentation Objective Enterprise Content Management Objective Enterprise Content Management High Volume Devices None None None Framework Agreements Scottish Procurement Framework – SP16 -13. For further details of this framework, see https://www.gov.scot/publications/office-equipment-framework/. Documentation Attached copy of contract, redacted – see Annex Attached copy of PO SG906386, redacted – see Annex Attached copy of PO SG989114, redacted – see Annex Who manages the contract and the decision maker SASA Information and Technology Services section, Head of IT SASA Head of Policy and Pesticides Survey Unit SASA Head of Horticulture and Marketing Unit
Questions 14 – 18:
Software Adobe Acrobat Reader Adobe Acrobat Professional How many licenses 50 3 Annual Cost £0 If purchased individually around £550 but the subscription is part of Adobe Creative Cloud suite When is the renewal date When Adobe significantly update a version, we get an up to date agreement confirmation from Adobe that permits the deployment on an Enterprise network. Who’s responsible for the contract SG Service Delivery Manager SASA Head of IT Other PDF editing tools No No
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Detected exemption language
While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because exemptions under sections 38(1)(b), 30(c) and 33(1)(b) of FOISA apply to that information. The reasons why those exemptions apply are explained in the Annex to this letter.